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📝 Crafting a Compelling Follow-Up Letter After Your Job Interview 📝


As you walk out of your job interview, you can't help but reflect on the conversation. You evaluate your performance, your chances of receiving a job offer, and whether the company aligns with your aspirations. However, the interview process isn't quite complete yet. There's one more crucial task ahead: writing a killer follow-up letter.

Regardless of how the interview went—whether you aced it, stumbled a bit, or fell somewhere in between—neglecting to send a follow-up letter would be a missed opportunity. This letter, typically sent via email, showcases your professionalism, reinforces your interest in the role, and supports the messaging you conveyed during the interview.

But what should you include in this letter? Didn't you already say everything you wanted to say? While it's true that you covered important points during the interview, re-emphasizing and summarizing your talking points can solidify your qualifications and boost your candidacy.

Here's a formula to help you write an effective follow-up letter:

🎣 The Hook:

Begin your letter with a powerful statement that catches their attention:

Dear Ms. Harrison,

Thank you for taking the time to chat with me today about your company, my background, and the role of Supply Chain Director. As I reflect on our conversation, I am struck by how your requirements for a seasoned raw materials buyer align perfectly with my sourcing and purchasing experience!

🎯 The Pitch:

One common mistake job seekers make is treating the follow-up letter as a mere thank-you note, missing an opportunity to cement their talking points. Instead, strive to achieve three important goals in your letter:

1️⃣ Reinforce your messaging: Reiterate your most relevant qualifications, either in paragraph or bullet form. For instance:

"As I mentioned during our discussion, I believe that my 18 years of experience in building relationships with key decision-makers from Fortune 50 companies will pave the way for me to bring new accounts into your enterprise portfolio."

2️⃣ Overcome objections: Address any stumbling blocks or concerns raised during the interview. Mitigate negative aspects or conflicts in your background. Here's an example:

"I appreciate your candor in revealing that you prefer a candidate with direct biotech industry experience. In my most recent role with a leading consulting firm, I engaged in several large-scale projects with clients in the pharmaceutical and health tech industries, providing me valuable insights into these fields."

3️⃣ Fill in the gaps: Seize the opportunity to provide information that addresses specific requirements uncovered during the interview. For example:

"I was excited to learn that this position involves playing a leading role in direct negotiations with vendors and contract manufacturers. I want to mention that during my six years with the Johnson Company, I worked closely with the senior executive team to negotiate costs and terms with our offshore partners."

It's crucial to view your follow-up letter as an extension of your interview, not just a formality. Even if you decide that the role isn't the right fit for you, sending a straightforward follow-up letter demonstrates your professionalism and gratitude for the opportunity. You never know when your paths may cross again.

🔚 The Close:

Conclude your letter by wrapping up your case for why you believe you are the right fit and suggest the next step. This showcases your enthusiasm for the opportunity and your serious commitment to joining the company. Here's an example:

"I am confident that my Master's Degree in Electrical Engineering and my 15 years of experience in the field would enable me to make a valuable contribution to your company. I look forward to hearing from you regarding the next steps in the process. Please let me know if you would like any additional information."

Final Notes:

Maintain a professional, authentic, and meaningful tone throughout your letter. Avoid using vague generalities that come across as trite and empty, as they undermine the purpose of the letter.

Remember, you don't have to face this important task alone. Partnering with a recruiter can provide the support you need throughout the entire job search process, from your initial application to interviewing, salary negotiation, and offer acceptance. Since 2005, the recruiters at FPC of St. Lawrence have been helping candidates secure their dream jobs at all levels and in diverse fields. Contact us at or 248.275.5463 to start mapping out your next career move today.

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